At Mandatrax, We Simplify Workforce Data Integration for the NHS

Mandatrax is built by NHS experts to solve a key challenge: integrating training and compliance data from Learning Management Systems (LMS) into rostering platforms seamlessly and efficiently.


Our innovative solution automates complex data workflows, helping NHS trusts:

  • Save valuable time by eliminating manual processes.
  • Ensure training compliance and staff readiness are accurately reflected in rostering systems, enabling efficient and accurate rostering decisions.
  • Reduce administrative burden, empowering teams to focus on improving workforce planning and deployment.

Mandatrax enables healthcare teams to work smarter, not harder, so they can prioritise what matters most—delivering exceptional care and improving patient outcomes.

Save Time

 Automate repitive data integration tasks, freeing up time for managers to focus on care delivery.

Boost Productivity

Roster compliant employees, ensuring safety and reducing errors.

Optimise Workforce Planning

Avoid disruptions by seamlessly managing study leave and service needs.

Reduce Agency Dependency

Quickly identify and deploy compliant internal employees to minimise costly agency hires

How it works

Consolidate Data

Combine compliance and HR Records into a HealthRoster / Optima ready format, removing manual data entry errors.

Automate Rostering

Intelligently handle complex compliance rules and optimise workflows.

Deploy Staff Effectively

Ensure the right staff is available when needed, improving patient outcomes

Struggling to load Training Data?

Contact us today

We have the solutions!

At the click of a button

Built by NHS Experts, Designed for Seamless Workforce Management

Mandatrax was created to address a long-standing challenge for NHS workforce managers: the time-consuming and complex process of integrating critical compliance data into rostering systems. Drawing on the expertise of our founder, a former NHS rostering manager, the system was designed to eliminate inefficiencies and automate repetitive administrative tasks.


Our platform facilitates seamless integration of essential data, including training records, DBS checks, and Visa statuses, into systems such as HealthRoster (Optima). By automating these processes, Mandatrax ensures compliance is consistently met and reduces the risk of rostering employees who are not appropriately qualified or certified.

With Mandatrax, NHS teams can focus on efficient workforce planning, confident in the knowledge that employees are fully compliant and rostering is seamless.


Mandatrax is specifically designed to align with NHS standards, enabling healthcare providers to enhance workforce management and deliver exceptional patient care.


How Mandatrax Supports NHS Frameworks


Mandatrax integrates seamlessly with NHS guidelines and initiatives, helping trusts save time, enhance efficiency, and maintain the highest levels of compliance and care delivery.

📊 NICE Guidance

The National Institute for Health and Care Excellence (NICE) stresses the importance of safe staffing to maintain quality care. Mandatrax supports this by automating the integration of training and compliance data into rostering systems, ensuring staff are up-to-date with mandatory training and possess the necessary skills for their roles. This alignment with NICE guidelines helps healthcare providers deliver safe, efficient, and high-quality patient care.

📈 NHS England’s Good Rostering Practice

NHS England’s Good Rostering Guide outlines principles for creating rotas that meet service needs while maintaining flexibility for staff. Mandatrax enhances rostering practices in the following ways:


  • Ensuring the Right Staff with the Right Skills: By integrating comprehensive training and compliance data, Mandatrax ensures only appropriately trained and qualified staff are assigned to shifts, improving patient safety and operational efficiency.
  • Reducing Agency Spend: Through effective management of internal resources and improved visibility of staff availability and skill mix, Mandatrax reduces the reliance on costly agency staff.
  • Facilitating Direct Booking for Bank Workers: Mandatrax allows bank staff to view and book duties that match their skills and availability, streamlining the rostering process and improving staff engagement.


These features align with NHS England’s Good Rostering Practice, supporting the creation of balanced and effective workforce rotas.

Lorem ipsum dolor sit amet, consectetur adipisicing elit. Pariatur, minima, vel quisquam accusamus labore quaerat possimus neque nesciunt ab officia. Lorem ipsum dolor sit amet, consectetur adipisicing elit. Facilis, totam!

🏥 NHSi 5 Levels of Attainment

NHS Improvement has developed Levels of Attainment for e-rostering systems to ensure optimal use and continuous progress. Mandatrax helps NHS trusts advance through these levels by:


  • Providing Real-Time Data: Offering up-to-date information on staff availability, skills, and compliance, enabling informed decision-making.
  • Enhancing Workforce Flexibility: Supporting the redeployment of staff to maintain safe staffing levels and meet changing service needs.
  • Facilitating Comprehensive E-Rostering: Helping trusts include all clinical workforce groups in e-rostering systems, as outlined by NHS Improvement’s standards.


By adopting Mandatrax, trusts can achieve higher levels of attainment, improving workforce management, operational efficiency, and patient outcomes.